China Program Officer
Job Title: China Program Officer
Location: Beijing, China (Columbia Global Centers | East Asia)
Reports To: Associate Director, Research Program on Sustainability Policy and Management
The Program Officer will be responsible for supporting the strategic priorities and activities of the Research Program on Sustainability Policy and Management in China. The Program Officer will be responsible for providing day-to-day and overall administrative, operational and budgetary support for the program’s activities in China. The incumbent will work closely with the U.S. based Program Manager and Associate Director in supporting and growing the program. The incumbent will provide comprehensive administrative support to the Research Program, particularly in the areas of budget and grant management, procurement, event planning, travel logistics, and coordination between other local Chinese research partners. Responsibilities will include grant and budget management, internship administration, and coordination and logistics planning for events, meetings, seminars, workshops and conferences that occur in China. The incumbent may assist the NY-based project team in editing grant proposals, and in writing and editing stewardship material for current and future project sponsors. Additional responsibilities will include processing purchasing requests and requisitions; and managing travel arrangements for program staff, affiliates, and visiting faculty and fellows. The incumbent will be responsible for overseeing scheduling, planning and staffing meetings, managing the progress of action items and following up on those items as necessary to ensure timely completion.
The incumbent will assist in policy related research tasks, supporting the U.S. based team and working closely with the Chinese partners. This may include: engaging in general and background research and conducting literature reviews, and writing and editing case studies, white papers, and other outputs of the research team. The incumbent will be responsible for generating outreach material, including writing blog pieces, and other pieces of written content intended for the general public. The incumbent will also perform other duties and responsibilities, as assigned.
This position will be hosted within the Columbia Global Centers | East Asia, in Beijing. This program currently has funding for one year, with potential for longer term employment based upon future funding.
- Administrative and programmatic support: The incumbent will assist with wide-ranging internal and external functions in support of sustainability research projects. The incumbent will coordinate many administrative logistics for all projects that occur in China, and/or with Chinese organizations, and track expenses and budget, including tracking and completing travel expense forms. S/he will develop detailed project schedules and milestones based on project objectives and timing requirements. The incumbent will coordinate and manage on-site activities hosted at the Columbia Global Center.
- Research and writing support: The incumbent will contribute to the development of subject-matter content on issues relating to sustainability policy and management in support of the work of the Research Program. S/he will conduct research and may assist in developing, editing, translating and authoring white paper reports, case studies, books and book chapters, blogs, news articles, journal articles, presentations, memoranda and other written material. This may include conducting literature reviews across multiple disciplines (e.g., public policy, management, environmental science, law, finance, and economics).
- Communications and outreach support: The incumbent will support communications and outreach for the Research Program. Working with the Research Program staff and Columbia Global Center staff, s/he will assist in the development and implementation of media projects, including managing social media, facilitating and supporting online, print, television, radio interviews and in-person appearances at conferences, panels, and speaking engagements. This includes conducting research and preparing background material needed for appearances and interviews. S/he coordinates and organizes events and meetings, including supporting logistics, making arrangements for presenters, managing invitations and advertisements, maintaining communication with speakers and participants, developing and assembling event materials, and performing follow-up activities. They may be responsible for developing and fostering partnerships with local academic institutions, government entities, private sector organizations and NGOs. The incumbent will maintain the contact database in China.
- All other duties and tasks, as assigned.
Bachelor’s degree or equivalent is required. Minimum 3 years of experience. Thorough proficiency in the use of Microsoft Office and familiarity with web research is essential. Excellent oral and written communication skills in Chinese and English required. Master’s degree in an environmental field strongly preferred.
Must be reliable, have strong written, verbal, and interpersonal skills, as well as demonstrated proficiency in Microsoft Office, and social media platforms. Must have excellent organizational skills and be extremely detail-oriented. Excellent analytical and research skills required. S/he must exercise discretion and judgment in sensitive matters. S/he must have a demonstrated ability to manage projects independently, to work collaboratively as a member of a team and to lead on project specific assignments. S/he must have the ability to work on multiple projects, under pressure on competing responsibilities with resilience, discretion, and diplomacy; ability to take initiative, to meet tight deadlines, prioritize workloads and have the ability to develop new ideas and creative solutions. Preference will be given to candidates who have work experience and/or a degree in a field related to sustainable development and experience with administrative work handling multiple tasks with deadlines in a fast paced environment.
If you are interested in this position, please send a cover letter and resume to Kelsie DeFrancia at email@example.com.